s136 and eMHA Integration Fact Sheet for Place of Safety Staff and MHL Teams

s136 and eMHA Integration Fact Sheet for Place of Safety Staff and MHL Teams

This guide contains information for Trusts that have eMHA accounts. It covers key information about the integration between British Transport Police's s136 forms and eMHA.

Access s136 Forms Shared by BTP and NHS Colleagues

  1. BTP Officers can send the form to POS staff who will receive an email notification to access the form. POS can share forms on with MHL teams or to other colleagues by clicking ‘Send’ on the s136 form. Once they share the form, recipients will receive an email notification to access the form. The form will also appear in the team caseload.
  2. The email notification will notify you that this is a s136 form completed by a British Transport Police Officer. It will also indicate what Place of Safety this is for.
  3. The form will appear in your caseload if you have been sent the form by an NHS colleague; you will not have to accept the form.
  4. In the caseload, the status will show as ‘police incident’ to make it clear this is a s136 form.
  5. If the s136 form has been accepted by someone within your organisation/data instance, then this will appear in the patient record. You can search for the patient and access the form. Please note, unless the form has been reconciled with an eMHA patient record linked with the Spine/Rio, then you will have to search by demographics.

Reconciling the s136 Form with an eMHA Patient Record Linked with the Spine/Rio

  1. BTP Officers do not have access to the Spine or to Rio, therefore they are not aware of the person's NHS number at point of detention. This means the NHS number will be unknown for patient records created by BTP.
  2. When this is shared into eMHA, this form should be reconciled with eMHA records linked to the Spine/Rio. To do this you can click Merge, enter the NHS number, and complete the merge.
  3. If there is not already an eMHA record for this patient linked to the Spine/Rio, you will not see any results. You should create the record on eMHA by going to ‘Search Patient’ and entering the NHS number. You can then access the record without the NHS number, and complete the merge.
  4. The patient record with the NHS number will always be the primary record.
    You can undo the merge for 30 days.

Marking Admin Scrutiny as Complete

  1. You can mark administrative scrutiny as complete on the form. This will move it to the archive for all users.
  2. You cannot add a file note or request an amend on the form.

Updating eMHA Status

  1. There is not currently a s136 eMHA patient status.
    The patient status will show as UNKNOWN if a s136 form is completed.
    When you merge into the eMHA patient record with an NHS number, as the one with the NHS number is always the primary one, it will inherit the MHA status.
    Once you mark legal scrutiny as complete, you can update the MHA status or you can leave it as UNKNOWN.

Downloading and Uploading to Your EPR

  1. You will be able to download the form as a PDF and then upload to your EPR.
  2. Currently, you cannot upload a s136 form directly to Rio from eMHA. However, this is something we are working on.